About Client
Established in 1965, a government-influential entity in a major Middle Eastern country has become a key driver of economic growth in the region. It plays a vital role in supporting businesses and fostering trade and investment opportunities. This entity provides a broad range of services, including business support, legal advisory, market research, and dispute resolution, all aimed at helping businesses thrive in a competitive market.
Business Goals & Specifications
- Intranet Home Page
- Users should be able to log in directly on the Home Page if they are a member of the organization through the Employee Intranet Portal.
- The home page should have a navigation menu where organization users can see the modules based on their roles and permissions.
- Key sections include Employee Information with details like name and contact, Employee Updates for news such as promotions and retirements, Upcoming Event Details for future organizational and social events, Notifications for urgent announcements, Organizational Announcements for major company updates, and Quick Links for frequently accessed tools like Helpdesk and project management.
- Venue Booking System
- Users who are members of an organization can log in directly on the Home Page via the Employee Portal, while external users will be redirected to the login page.
- The system should allow users to book spaces based on availability, amenities, and space profiles, ensuring that only available slots can be reserved.
- Both internal and external users should have the option to cancel their bookings, and payment integration must be available for external users during the booking process.
- Administrators will be able to manage bookings, add spaces with details, request more information from users, and receive notifications about bookings, cancellations, or rejections, along with access to a dashboard displaying booking statistics.
- Business Opportunity Tracking
- Users can fill out the inquiry form, which includes OTP verification sent via email for security.
- After submitting the form, users receive an email notification confirming their submission.
- The admin can view all inquiry forms, assigning specific inquiries to designated user groups for action.
- User groups can take actions like approving or rejecting inquiries, with both users and admins receiving email notifications for these actions.
- Environmental, Social, and Governance Certification
- Users can sign in or sign up via the Employee Intranet Portal, with the home page displaying their details and a table for submissions for easy reference.
- Users can fill out and submit a form with essential company details for the ESG certification.
- Submissions are reviewed by the team, who will approve or reject applications, with the system integrating various payment gateways.
- Both users and admins receive email notifications regarding the status of submissions, and admins have access to a dashboard showcasing all forms, including approved and rejected applications.
- Strategic Event Planning Roadmap
- Members should log in directly from the Home Page via the Employee Portal and create events by completing associated forms.
- All events are organized into different stages and should be viewed in tabbed sections for clarity.
- Admins should see a monthly overview of all events, displaying key details such as event titles and total events per month.
- The dashboard for admins should provides charts showing data on all forms, including those that have been approved or rejected, facilitating better event management.
- International Mission Management
- Users can access a static page detailing international expenditure and fill out a registration form with email OTP verification.
- All registered international expenditures are displayed with various status tabs for user clarity.
- The admin has visibility into all information filled out by users, allowing for the approval or rejection of expenditure requests.
- Admins can request more information from users, and both admins and users can view comments at different stages of the application, along with historical data on past expenditures.
- Public Platform for Venture-Building
- The client intends to design a mobile-responsive website with all necessary business details and a user-friendly registration form.
- An event application form will be developed to facilitate event participation.
- The content will be structured for easy editing by the content team, ensuring flexibility and accessibility.
- All registration form entries will be downloadable in CSV format, and an email will be sent to the vendor after each registration through the Employee Experience Portal.
Implemented Features & Capabilities
- Intranet Home Page
- User Authentication : Implemented direct login functionality for organization members through the Employee Intranet Portal.
- Role-Based Navigation Menu : Developed a dynamic navigation displaying modules based on user roles and permissions.
- Key Sections :
- Employee Information : Implemented display of user details including name and contact information.
- Employee Updates : Developed a section for announcements related to promotions, retirements, and other news.
- Upcoming Event Details : Integrated a calendar feature showcasing future organizational and social events for Employee Portal users.
- Notifications : Implemented a display for urgent announcements requiring immediate user attention.
- Organizational Announcements : Developed a section for major updates and communications from the company.
- Quick Links : Integrated access to frequently used tools such as Helpdesk and project management resources.
- Venue Booking System
- User Access Control : Direct login for internal users via the Employee Intranet Portal external users are redirected to the login page.
- Space Booking : Availability checks with detailed space profiles and amenities.
- Cancellation Options : Internal and external users can cancel bookings made through the Employee Portal.
- Payment Integration : Payment processing is enabled for external users during booking.
- Admin Management : Admins can manage bookings, add spaces, request user info, and receive notifications for bookings, cancellations, or rejections.
- Dashboard : Comprehensive dashboard displaying booking analytics and statistics.
- Business Opportunity Tracking
- Inquiry Form Submission : Implemented the ability for users to fill out a detailed inquiry form with OTP verification for security.
- Email Confirmation : Integrated automated email notifications sent to users confirming form submission.
- Admin Inquiry Management : Developed admin capabilities to view all inquiries and assign them to specific user groups within the Employee Portal.
- Action Capabilities for User Groups : Implemented the ability for user groups to approve or reject inquiries, with both users and admins receiving notifications regarding status changes.
- Environmental, Social, and Governance Certification
- User Sign-In/Sign-Up : Implemented new user registration and sign-in for returning users to view their details.
- Submission Management : Developed the functionality for users to fill out and submit forms for ESG certification, including company details via the Employee Intranet Portal.
- Review and Approval Process : Integrated a system for the team to review submissions with options to approve or reject, along with integration of payment gateways for fees.
- Status Notifications : Implemented email alerts sent to both users and admins regarding submission status.
- Admin Dashboard : Developed a dashboard for admins to access all forms categorized by status (approved/rejected) within the Employee Intranet Portal.
- Strategic Event Planning Roadmap
- Event Creation : Implemented the ability for logged-in members to create events through dedicated forms.
- Tabbed Event Organization : Developed a system for organizing events into different stages for streamlined viewing.
- Monthly Overview for Admins : Integrated a monthly overview for admins to see all events, including titles and monthly counts.
- Data Visualization : Implemented dashboards providing charts and graphs for event management, showcasing data on approved and rejected forms.
- International Mission Management
- Static Page for Expenditure Details : Implemented a static page allowing users to access information on international expenditure.
- Registration Form with OTP Verification : Developed a registration form secured with email OTP verification.
- Expenditure Display : Integrated a system for displaying registered expenditures with various status indicators for user clarity.
- Admin Approval Process : Implemented capabilities for admins to view user submissions, approve or reject requests and request additional information as needed.
- Comments and Historical Data : Developed visibility into comments at various stages of the application, along with historical data on past expenditures.
- Public Platform for Venture-Building
- Mobile-Responsive Design : Implemented a website designed for optimal viewing on mobile devices.
- User-Friendly Registration Form : Developed a simple registration form for user sign-up.
- Event Application Form : Implemented the development of an application form to facilitate event participation.
- Content Management Flexibility : Integrated structured content for easy editing by the content team.
- CSV Download Capabilities : Developed functionality allowing all registration entries to be exported in CSV format from the Employee Experience Portal.
- Automated Email Notifications : Implemented automatic emails sent to vendors after each registration, allowing users to register for events without logging in.
Technology Components & Implementations
- Liferay DXP 7.4 Q2.2 : This is our main platform for building web applications, allowing us to create custom features and improve user experiences.
- ReactJS : We use this JavaScript library to build dynamic and interactive user interfaces, making our applications more engaging for users.
- Clay UI : Used for building components in React with Liferay to improve the visual design of the application.
- Elastic Search : Employed to improve performance and logging capabilities.
- LDAP Integration : Enabled user logins with company email addresses through LDAP, streamlining access.
- Hibernate : This tool helps us connect our Java applications to the database, making it easier to manage data and store information.
- RESTful APIs : We create these APIs to allow our front-end and back-end systems to communicate effectively, sharing data smoothly between them.
- Azure for Deployment : We deploy our applications on Azure, which provides a reliable and scalable environment to support user needs.
- Azure CI/CD Pipeline : We set up automated processes in Azure to build, test, and deploy our applications, streamlining our development workflow.
- JSON Web Tokens and OAuth 2.0 : These technologies help us ensure secure user logins and protect sensitive data within our applications.
- Azure DevOps for Version Control : We manage our code and collaborate with our team using Azure DevOps, which helps us keep track of changes and work efficiently.
- Siebel for Login : We integrate Siebel to handle user authentication, providing a secure way for users to log into our applications.
- Dubai Pay for Payment Integration : We use Dubai Pay to handle payments securely and efficiently within our application, ensuring a smooth transaction process.
- Docker : This tool allows us to package our applications into containers, which helps maintain consistency across different environments like development and production.
- Kubernetes : We use Kubernetes to manage our containerized applications, ensuring they run smoothly and can scale as needed.
- Nginx : This web server helps improve our application’s performance and security by managing incoming traffic effectively.
- JIRA : We rely on JIRA for project management and tracking tasks, which helps our team stay organized and focused.
- Microsoft Graph : This integration allows us to access and manage data from Microsoft services, enhancing the functionality of our applications.
- Figma : Used for designing and prototyping the user interface, ensuring a user-friendly experience.
Provided Services
Technical Blueprint
Languages
- Java
- JavaScript
- TypeScript
- ECMAScript
Frameworks & Libraries
- Liferay DXP 7.4
- ReactJS
Front-end
- HTML5
- CSS3
- SCSS
- Bootstrap
- ClayUI
Database
- MySQL
ORMs (Object-Relational Mappers)
- Hibernate
Web Services and APIs
- RESTful APIs
Deployment / Server Management
- Azure
- Docker
- Kubernetes
- Nginx
CI/CD Pipelines
- Azure
Security
- JSON Web Tokens (JWT)
- OAuth 2.0
Architecture
- Microservices
- OSGi
Version Control
- Azure DevOps
3rd Party API Integration
- Siebel
- JIRA
- Microsoft Graph
Project Management Tools
- Jira
Benefits & Value Proposition
- Better Collaboration : The platform connects internal and external users, making teamwork easier and more effective.
- User-Friendly Design : With an intuitive layout, users can quickly navigate to the tools they need based on their roles, boosting engagement.
- Efficient Venue Management : The Space Reservation System simplifies booking venues with real-time availability, making event planning a breeze.
- Track Business Opportunities : Users can submit inquiries securely and get quick responses, ensuring no opportunities slip through the cracks.
- Commitment to Sustainability : The ESG certification process reflects the client’s dedication to responsible practices and transparency.
- Simplified Travel Management: Users can manage international missions easily, accessing crucial information and submitting requests without hassle.
- Streamlined Event Planning : The Strategic Event Planning Roadmap helps organize events effectively, ensuring everything runs smoothly.
- Mobile Access : The mobile-friendly design allows users to access the portal anytime, anywhere, enhancing convenience.
- Informed Decisions : Admin dashboards with data insights support better decision-making and event management.
- Secure and Scalable : Built on Liferay DXP and Azure, the platform offers a secure and flexible infrastructure that grows with user needs.
Want to know more about the “Employee Intranet Portal for Government Entity” case study?
IGNEK’s Employee Intranet Portal has truly transformed our workplace. With features like real-time collaboration, event planning, and seamless document sharing, it has improved internal communication and boosted employee engagement. The platform’s scalability and ease of use make it a perfect fit for our growing team.
